Built in Utah — Built for contractors
An AI receptionist for Utah HVAC and plumbing contractors — answers calls when you're busy, qualifies the lead, and sends you the details.
You're on a job. A new customer calls. Nobody picks up. They call the next contractor on Google.
CloseLoop is an AI receptionist that answers when your team can't — during busy hours, after hours, and on weekends. It asks what service they need, where they are, and how urgent it is. Then it captures the appointment request and sends you the details by text and email.
Fewer calls slip through. More leads make it to your calendar.
We're working with three local HVAC and plumbing companies to build this right. You get a reduced setup rate. We get real feedback.
No long-term contract. Cancel the monthly anytime.
Get Started — $250 SetupEverything you need to stop missing calls. No fluff.
For contractors who want to stop missing calls.
For contractors who want a full lead system.
CloseLoop runs as a phone number that answers your incoming calls. When someone calls, the AI picks up within seconds, greets them in your business name, and asks a short set of qualifying questions: what service they need, their address or general location, and how urgent the request is. It then captures the appointment request and sends you a text and email with all the details — while the caller's still on the line.
Most callers won't notice — the AI sounds professional and polite. It's not trying to pass as human; it simply introduces itself as calling on behalf of your business. Callers who ask are told they're speaking with an AI assistant for [Your Company Name]. In our experience, customers appreciate that someone answered, even at 10 PM on a Sunday.
You review every lead alert before acting on it. If the AI misunderstood a service type or got an address wrong, you correct it when you call back. We also monitor call quality and adjust the AI's script based on real conversation data. For anything unusual — a complex job, a panicked customer — the AI can transfer the call directly to you.
Yes. You provide your business name, the services you offer, your service area, and any specific details you want the AI to capture. We write the initial script and review it with you before going live. You can update the script at any time — adding a new service, changing your coverage area, or adjusting the tone.
No. You forward your existing business number to the CloseLoop phone line. That's it — no new phones, no app downloads, no hardware changes on your end. Lead alerts come to you by text and email on whatever phone you already use. The Pro plan includes a branded landing page; that lives on our servers and we handle the hosting.
Beta partners get the same feature set as Starter — AI receptionist, missed-call follow-up, lead qualification, appointment capture, text/email alerts, and monthly call summary — at the beta pricing of $250 setup + $150/month. Regular Starter pricing is $500 setup + $150/month. The beta is not a limited-time trial; it's a reduced setup fee for the first three partners who help us validate the product.
Yes. The monthly service cancels anytime — no penalties, no notice period. You call or text us and we turn off the number within one business day. The setup fee is non-refundable; it's the cost of configuring and launching the system. There's no annual contract or auto-renewal beyond your monthly billing cycle.
Right now we're focused on HVAC and plumbing because those trades have the most consistent call volume and the highest cost of a missed lead. But the system works for any trade contractor — electrical, roofing, appliance repair, excavation, septic, anything where a phone call is how jobs come in. If you're not in HVAC or plumbing, reach out and we'll tell you whether CloseLoop makes sense for your business.